Sevatec Inc.

  • Training Coordinator

    Job Locations US-DC-Washington
    Posted Date 2 weeks ago(11/26/2018 2:37 PM)
    Job ID
    2018-1651
    # of Openings
    1
    Category
    Information Technology
  • Overview

    Sevatec, Inc. is seeking a talented Training Coordinator to support a Federal Government contract in the Washington, DC metropolitan area.  The candidate will be responsible for providing high quality training program coordination and administration, utilizing excellent communication, organizational, administrative, customer service, and critical thinking skills. The position is responsible for coordinating training programs that support a workforce distributed across four regions. Position requires exceptional organizational skills, strong attention to detail, the ability to work with a diverse group of individuals; proficiency with Microsoft Office software, including Outlook, Word, Excel and PowerPoint. Work location is on client site in Washington, DC.

    Responsibilities

    • Coordinate and track learning and development activities for program staff in the Learning Management System (LMS) in a timely and accurate manner
    • Produce standard and custom reports that need minimal editing
    • Oversee quality assurance of training records and testing materials
    • Identify administrative and logistical requirements of all training courses, whether formal or informal, and maintain a calendar of training classes
    • Assure that all administrative tasks associated with training are completed in a timely manner:
    • Develop rosters; send our participant letters and pre-course materials in advance of training
    • Obtain and arrang attendee housing, training rooms, network access, and audiovisual equipment; send work orders for room set up
    • Obtain, reproduce, and distribute training materials; prepare work orders for and coordinate large scale print jobs and supply requests; request quotes; schedule and confirm deliveries
    • Prepare sign-in sheets and record staff attendance; provide security with participant lists and manage security access cards
    • Order course completion certificates; order supplies; coordinate shipments of course materials to participant’s duty station at the end of training sessions; coordinate graphics orders
    • Provide administrative assistance in the delivery of training sessions: transport materials and equipment to/from training site and prepare training room at least half an hour prior to start of classes; return materials and equipment after training events have concluded.
    • Track expenditures
    • Maintain supply closet, keep a monthly inventory of supplies, and alert management when supplies need to be ordered.
    • Assist in the coordination of external training for staff
    • Input surveys and knowledge assessments in the system for participant access; gather and analyze trainee feedback and instructor assessments to evaluate non-content aspects of the training, including connectivity, ease of access, etc. in a timely manner; assist with course evaluation/feedback questionnaires following training courses, compiling/communicating feedback to staff
    • Prepare new hire materials and assist with the onboarding process for all new hires, providing new hire information
    • Prepare communications and marketing materials, such as newsletters and program/course announcements, with minimal corrections needed
    • Update client’s wiki page with current course schedule and relevant program information
    • Monitor mailboxes and either respond or forward inquiries to appropriate personnel to respond within one business day of receipt.
    • Follow the direction of all Standard Operating Guidance and Standard Operating Procedures (SOPs) and comply with all relevant processes, procedures, and timelines
    • Follow all Federal and client agency requirements regarding records management, privacy, FOIA, transparency, ethics, and procurement.
    • Perform other duties as assigned.

    Qualifications

    • Bachelor’s degree and at least five (5) years of experience
    • Prior experience in training administration, learning and development, or general business administration functions (administrative, coordination, customer service, etc.)
    • Must be highly self-motivated, professional, and capable of managing work load, prioritizing, and supporting multiple tasks in a fast-paced environment
    • Must have proficiency in MS Office and other web-based applications
    • Must have a working knowledge of LMS functions
    • Must have exceptional communication skills (both written and verbal) and the ability to interact with customers at all levels
    • Must have the ability to work independently as well as be a team player and able to work collaboratively with and through others
    • Must demonstrate analytical skills, attention to detail, and problem-solving skills
    • Must be able to maintain confidentiality
    • Must exhibit excellent customer service skills to internal and external customers

     

    Security Clearance: Must be a US Citizen and capable of obtaining a Government Agency clearance.

     

     

    EEO Statement:  Sevatec is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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